SmokoBooks features.
Quotes, invoices, jobs and BAS that feed each other.
SmokoBooks is a Windows app with two halves, quoting and money, that share one customer list and hand work to each other: a won quote becomes the job, the invoice and the payment without retyping the customer or the line items.
One system
How the quoting half and the money half join up
- 1
Quote accepted → job
Mark a quote accepted and a job appears in Jobs & Invoices with the customer, address, scope and quote total.
- 2
Invoice saved → the job's invoice
The job picks up the invoice number, date, due date and amount, and shows as unpaid, part paid or overdue.
- 3
Receipt saved → Money In
The payment is recorded against the invoice it references.
- 4
One contact list
A customer typed on a quote, invoice or job is saved once to Contacts.
From a job you can create its invoice, receipt or work order PDF; from a payment, its receipt.
Dashboard
What you're owed, and what needs doing
Owed to you
The total outstanding, with up to three invoices to chase, overdue first. Chase opens the invoice.
The year's figures
Cash received, invoiced, cash-book profit, deductions, GST position and tax set-aside; open quotes, win rate over 90 days, quotes waiting more than 7 days and those expiring this week.
Needs attention and key dates
Overdue invoices, missing receipts, unreconciled entries, subbie records with gaps and expiring insurance, plus key dates for BAS, TPAR, the tax return and renewals. Reminders only: confirm dates with the ATO.
Quotes
Quotes you follow up, not forget
Price list
Save what you quote every week (labour by the hour, call-outs, parts by the metre or m²) and drop it onto a quote or invoice.
What goes on it
Scope of works, inclusions and exclusions, deposit, payment terms and your standard quote terms. Valid for 30 days unless you change the default.
Acceptance and e-sign
The PDF's tick box, name, typed signature and date are real form fields the customer can fill in any PDF reader. On site, they can sign on your screen.
Statuses and follow-ups
Draft, sent, accepted, declined or expired. Send follow-up emails a polite nudge with the quote PDF attached.
Accept → job
Mark accepted + create job opens the new job. Convert the quote into an invoice, work order, receipt or variation; line items carry across to an invoice or receipt, and the scope to a work order.
A quote holds up to 7 line items. See the free quote template and how to quote a job.
Invoicing
Invoices, reminders and receipts
Deposit, progress or final
Mark the invoice type and enter the amount already paid; the PDF shows it with the balance due.
Terms and bank details
Due in 7 days by default, your payment terms from Settings and a bank details block. The PDF is headed INVOICE; GST is added only once you switch on GST registration.
Four ways to email
Open in Outlook, send now via Outlook, send via SMTP with an app password, or open your email app and attach the PDF. The new Outlook app can't be automated.
Reminders, receipts, statements
Send payment reminder attaches the invoice to a polite reminder. Record a payment and the receipt PDF is prefilled from it. Statement prints a customer's invoices, payments and balance.
An invoice holds up to 8 line items. A job in the ledger carries one invoice at a time: saving another invoice against it replaces the job's invoice figures. See the free invoice template and getting paid faster.
Job documents
Nine documents, branded to you
Quote, invoice, receipt, work order, variation, defect notice, service report, SWMS, and a rental electrical safety check for electricians. Logo and ABN on every document; bank details on quotes and invoices.
- Tagline: prints in the header of every document (under your business name, or under the document title if you use a logo), so put your licence number there. The licence number field prints only on the rental safety check.
- Sign-off: variations and service reports have the acceptance block; defect notices and rental checks a signature box.
- Photos: up to 8 on a defect notice, 12 on a service report, 4 on a rental check.
- SWMS: an internal template, as the PDF says. Check your state regulator's requirements for high-risk construction work.
- Line limits: receipt 6, work order 5 materials, service report 5 materials and 5 tests.
Bookkeeping
The cash-book behind the jobs
Every dollar in and out, and profit per job.
Expenses
Attach a receipt photo, set a business-use percentage for the phone or the ute, link costs to a job, and track recurring bills with renewal dates.
GST credits
Counted only when you're GST registered with credits switched on, the price includes GST and a receipt is held, and only the business-use share. Subbie payments need their tax invoice.
Subcontractors and TPAR
Payments with invoice number, GST, tax withheld and licence and insurance expiry, with gaps flagged. TPAR shows one combined yearly total, due 28 August; the Excel workbook's Reports sheet also totals spend by supplier and contractor.
Assets
Items at or under the write-off threshold you set in Settings are flagged for your accountant to check.
Vehicle log
Trips and kilometres, with the cents-per-km deduction capped at 5,000 km. The rate is a setting: check it against the ATO's rate each July.
Insurance
Policy expiry and instalments feed Key dates.
Tax & BAS
The numbers for BAS and tax time
Monthly, quarterly, ten-year
Cash received, GST collected and credits, deductions and estimated profit, with BAS labels G1, 1A and 1B and due dates once you're GST registered.
Income tax estimate
Resident individual rates, the low income tax offset, a flat 2% Medicare levy and PAYG instalments paid, checked against your set-aside.
GST monitor
Rolling 12-month cash received against the $75,000 threshold, with a warning from 80%.
Planning estimates, not advice. SmokoBooks does not lodge your BAS or tax return. See BAS for sole traders, GST for tradies, the tax set-aside calculator and BAS due dates.
Schedule
A week of booked jobs
Give a job a date, time, duration and who's on it and it appears on a week view; jobs marked Scheduled without a date wait in a list below.
Help
Help without leaving the app
A guided setup takes about five minutes. After that, the ? button has tips for each screen, a one-minute tour, common questions and the video tour.
- Ctrl+N New quote
- Ctrl+S Save
- Ctrl+K Search
- Ctrl+/ Help
Support: email admin@aenetworks.com.au with the file from Settings › About › Export support file.
Your data
Backups, exports and two computers
Your books are never sent to us. On Solo they stay on your PC; on Solo + office PC they sync through your own OneDrive, Google Drive or Dropbox folder.
Backups
A dated backup each day you use the app, last 30 kept. Export and import your own backup file; an import replaces what's there.
Excel and CSV
A 17-sheet Excel workbook with live formulas for your accountant (jobs, payments, expenses, subbies, Tax & BAS and more), and a CSV of every document.
Two computers
Solo + office PC shares the books through your synced folder, one computer at a time. How it works.
No importer from Xero, MYOB or spreadsheets. Internet is needed to activate and for a daily licence check; it works 14 days offline. If your subscription ends, the app locks. Your PDFs, data file and daily backups stay on your PC — export the Excel workbook before your plan ends.
Before you start
What SmokoBooks doesn't do
- No payroll
- No bank feeds: you record payments and tick them reconciled
- Doesn't lodge BAS or tax returns
- No stock or inventory
- One person in the books at a time
- Windows 10 and 11 (64-bit) only
Need payroll or bank feeds? See SmokoBooks vs Xero and SmokoBooks vs MYOB.
Try before you pay
14 days free. Every feature. No charge today.
Solo is $19/month or $190/year for one computer. Solo + office PC is $29/month or $290/year for two; it has no trial, so start on Solo and upgrade from inside the app, and Stripe pro-rates the difference. Prices in Australian dollars; AENETWORKS is not registered for GST, so no GST is charged. Not for you? Email us within 14 days of your first payment for a full refund.